Property and casualty insurance return – Section II – Filing Requirements

General

The P&C returns are considered to be generally self-explanatory, and accordingly, the text on each page of the Returns are considered to be part of the instructions. Below are additional points to assist in the preparation of the P&C Quarterly and Annual Return filings (P&C Core Financial Statement Return (PC1), P&C Supervisory Quarterly Return (PC2), P&C Supervisory Annual Supplement Return (PC3) and P&C Provincial Return (PCPROV)).

1. The filing deadlines found in "Section V - Jurisdictional Requirements" are the dates by which the regulators must receive the Quarterly and Annual Return filings. A February 28 deadline refers to the last day of February.

2. Sample P&C returns can be found on OSFI's website.

   Some jurisdictions require the P&C returns to be submitted electronically through an approved software provider. Some jurisdictions also require a supplementary file to be included with the P&C return filings. Please refer to "Section V - Jurisdictional Requirements" for details.

3. The full name of the insurer and the year must be shown on the cover page and on page 10.10. The insurer is required to be identified on every page; an abbreviated form of the name is acceptable on the inside pages.

   The code number assigned to each insurer by its primary regulator must also be indicated in the lower right-hand corner of the cover.

4. The P&C returns must be properly verified by affidavit(s) (pages 99.10, 99.11, 99.15, 99.16 and 99.20). Please refer to "Section V - Jurisdictional Requirements" for details.

   All filed copies of the P&C returns must bear the original signatures of the appropriate officers (Chief Agent / Chief Executive Officer), directors, commissioner and/or notary public. Where the P&C returns are filed electronically, the original signature pages must be retained on file for regulatory review as required.

5. Pages containing no data are to be included with the filed P&C returns, except for the out-of-Canada exhibits on pages 90.15 and 90.70.

6. All dollar amounts reported in the P&C returns are to be reported in Canadian dollars, with the exception of worldwide results on Page 10.60 for foreign insurers. Insurers are to follow the requirements of the applicable accounting standards with regard to foreign currency conversion.

7. Dollar amounts must be rounded to the nearest thousand dollars, except for certain figures such as per-share data. Individual items must be adjusted so that the total is not affected by rounding to the nearest thousand dollars.

8. Information or descriptions within the P&C returns must not be changed. Write-in information is not permitted except where explicitly noted. For most schedules, adequate blank lines are provided for additional information. Any permitted write-in information must be self-explanatory. If additional pages are required for detailed information, the information should be provided in an electronic format, such as embedded within the special Excel file.

9. All subtotals and totals must be calculated and reported on the form, since regulators use these amounts as reference points. Where supplementary listings are filed (e.g. investments), the totals must be carried forward to the actual exhibits in the P&C returns.

10. To indicate a number contrary to normal expectation, insurers must use brackets rather than a minus sign, for example "(649)" rather than "-649."

11. An Appointed Actuary's Report on the adequacy of the provision for unexpired coverage and liability for incurred claims must be filed with the P&C returns; failure to include one would render the filing incomplete for most jurisdictions.

    Please refer to "Section V- Jurisdictional Requirements" for more information. Also note that a certificate of opinion, in lieu of a full report, is not acceptable.

12. For Canadian insurers:

    External Auditor Reports must be filed with the annual P&C returns; failure to include both would render the filing incomplete.

    The External Auditor Reports should be addressed to the primary regulator (OSFI / Autorité des marchés financiers (AMF)), and (other) provincial superintendents, where applicable. For example:

    "To the Superintendent of Financial Institutions Canada, and the provincial superintendents of financial institutions / insurance."

    Please refer to "Section V" for specific jurisdictional requirements. The Reports and opinion must be based on the total business of the insurer regardless of the division of business between in-Canada and out-of-Canada operations.

    The External Auditor Report to the shareholders/policyholders, together with the annual Financial Statement, must be filed with the P&C returns where required; (refer to "Section V"). If there are material differences in classification between the annual Financial Statement and the financial statements included in the P&C, a reconciliation should be completed and filed with the P&C returns, and the Auditor Report to the regulator(s) on the P&C returns should include a comment indicating that the auditor has reviewed the reconciliation and that it appropriately reflects the reconciliation of items between the annual Financial Statement and the financial statements included in the P&C returns.

13. For Foreign insurers:

    External Auditor Reports must be filed as close as possible to the filing date of the P&C returns, but no later than May 31; failure to file both would render the filing incomplete. The External Auditor Reports should be addressed "To the Chief Agent and the Superintendents of Financial Institutions / Insurance".

    Please refer to "Section V" for specific jurisdictional requirements. The Reports and opinion must be on the Company's insurance business in Canada, and should include a comment effectively confirming that the financial statements attached to the Auditor Reports agree with those filed with the superintendent(s) on ………….. (date filed), or identifying any exceptions.

14. Financial statements of subsidiaries: refer to "Section V" for specific jurisdictional requirements, where applicable.

15. Foreign insurers are required to file a copy of their "Statement of Total (worldwide) Business" with OSFI, under the provisions of section 664 of the Insurance Companies Act, as follows:

    U.S. insurers are required to file a copy of a completed NAIC form within 30 days of the date for filing with the Insurer's home state;

    All other foreign insurers are required to file a copy of the audited financial statements prepared for their shareholders or other stakeholders, no later than 30 days after they have been approved by the insurer's Board of Directors.

16. For amended return filings, see Amendments to the P&C Returns in this section.

17. If the filed information is inaccurate or incomplete, the P&C returns will not be considered filed.

18. Dates are to be reported using the convention DD/MM/YYYY, and names are to be reported with the surname first (e.g. ABLE, Ingrid M.).

19. Please refer to OSFI's website for a list of all current validation rules.